EDUCATIONAL SPONSORS AND EXHIBIT INFORMATION

SPONSOR PACKAGES

We have created sponsorship packages, with more impact and with a higher return your investment

PRICING FOR EXHIBIT – SPACE ONLY

 

*Spaces include 1 table and 2 chairs per each 9 m2
Discounts Available, check our website for more
information
The discounts do not apply to outstanding balances.
The cost does not include the VAT tax.

10′ x 10′ = US$4,200.00    18 Un.

10′ x 20′ = US$7,890.00      7 Un.

20′ x 20′ = US$15,000.00    4 Un.

20′ x 26′ = US$19,493.00    2 Un.

If you need more information, please contact us at
(561)236-3160 or (561) 316-0868

LEVELS AND SPONSORSHIP OPPORTINITIES

PLATINUM LEVEL

Welcome cocktail reception sponsor
US$10,000.00  2 Un. 
WiFi service sponsor
US$10,000.00  3 Un. 
Pool side reception before Gala Sponsor
US$10,000.00  2 Un. 
Bar Gala Sponsor
US$10,000.00  2 Un. 
Award Lunch sponsor
US$10,000.00  2 Un. 

GOLD LEVEL

Breakfast sponsor
US$7,000.00   2 Un.
Entertainment at the Hilton Hilton Hotel
US$7,000.00   2 Un.
Lights and sound at the Hilton Hotel Gala
US$7,000.00   1 Un.
Sponsor of light lunches
US$7,000.00   6 Un.
Sponsor opening talk panel of experts
US$7,000.00   2 Un.
Reception sponsor at EPCOT CENTER TM
US$7,000.00   2 Un.
Gift for attendees
US$7,000.00   3 Un.

SILVER LEVEL

Sponsor of hotel keys
US$5,000.00    2 Un.
Sponsorship of Event at Disney Springs
US$5,000.00    2 Un.
Sponsorship of recharging stations
US$5,000.00    3 Un.
Sponsorship of Beverages at the Gala
US$5,000.00    4 Un.
Sponsorship of drinks at the cocktail party
US$5,000.00    4 Un.

BRONZE 3K LEVEL

Welcome cocktail sponsorship food
US$3,000.00    8 Un.
Coffee and water stations
US$3,000.00    6 Un.
Badges Sponsor
US$3,000.00    1 Un.
Badges lace sponsor
US$3,000.00    1 Un.
Sponsor of centerpieces for the gala
US$3,000.00    2 Un.

BRONZE 1K LEVEL

Music Sponsor for cocktail reception
US$1,000.00    2 Un.
Speaker sponsor
US$1,000.00    30 Un.
Workshop Sponsor
US$1,000.00    8 Un.
Academic program
US$1,000.00    10 Un.

HOTEL BRANDING OPPORTUNITIES

We have a variety of areas at the Hotel Hilton that we can use as visual branding material, please click below to see the specifications:

SPONSORSHIP AND EXHIBITOR OPPORTUNITIES

If you need more information, please fill it out the form below and one of our representatives will be in contact with you as soon as possible.

Thanks!

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CONTACT INFORMATION

CONTACT INFORMATION FEDOPTO – COLOMBIA

Harold Cardenas H.
Executive Director FEDOPTO
Telephone: +(57) 315 646-­5546
Email:directorejecutivo@fedopto.org

Claudia Jimena Sanchez
Marketing Digital & Communications FEDOPTO
Telephone: +(57) 312 355-8911
Email: comunicaciones@fedopto.org

IMPORTANT DATES

EXHIBITORS SET UP
Wednesday, March 28, 2018
1:00 pm – 8:00 pm

EXHIBITORS BREAK-DOWN
Saturday, March 31, 2018
4:00 pm – 8:00 pm

OFFICIAL EXHIBIT HALL HOURS
Thursday, March 29, 2018
12: pm – 5:00 pm

12:00 pm – 1:00 pm
Light lunch at exhibit hall area

Friday, Marzo 30, 2018
8:00 am – 5:00 pm
Breakfast at exhibit hall area

8:00 am – 9:00 am

12:00 m – 1:00 pm
Light lunch at exhibit hall area

Saturday, Marzo 31, 2018
8:00 am – 5:00 pm
Breakfast at exhibit hall area

8:00 am – 9:00 am

12:00 m – 1:00 pm
Light lunch at exhibit hall area

FREQUENTLY ASKED QUESTIONS (FAQ’S)

Q. I am new to the U.S. market. How do I get my samples and set up to the exhibit?

A. It’s not as hard as you think. There are companies called freight forwarders, logistic companies or express couriers in your home country that can assist you with international shipment of your samples, promotional literature, and display set ups to Orlando, Florida. You may even be able to hand carry your samples and promotional literature with you on your flight; but if you do make sure that you declare them to U.S. Customs and Border Protection when you arrive. You’ll need invoices to prove the value of the samples too.

Q. Do I need to use a Customs Broker in the United States?

A. A Customs broker can greatly expedite an exhibitor’s shipment to the show by preparing and filing the required documents to “clear Customs.” They can also coordinate your shipment to the exhibit hall floor. If you use a freight forwarder, logistic company or express courier to assist with your shipping they likely will have affiliations with U.S. Customs brokers in New York or Las Vegas. If not, then we can suggest
some.

Q. How much time should I allow to get my samples and exhibit set up to the show?

A. That will depend on where you are shipping from and the mode of transportation you use. Your freight forwarder, logistic company or express courier can help you plan your schedule. But allow time for Customs formalities at the U.S. border – clearance could take upwards of 10 days.

Q. Can I avoid paying U.S. duty or taxes on my samples and exhibit set up?

A. As long as your sample products and exhibit set ups are brought into the U.S. on a temporary basis, then two strategies can be used to avoid duties and taxes on those items.

One is called an ATA Carnet, which is an international Customs document that allows you to import on a temporary basis commercial samples, promotional materials, professional equipment and other things related to your exhibit. It’s a streamlined process, with the carnet document serving in lieu of formal U.S. Customs documents.

There are more than 85 countries that issue ATA Carnets. Apply for the carnet in your home country (there will be a fee and you will need to post security) and then after it issues you can use it as often as you like for 12 months in any country that recognizes ATA Carnets. You can use it to go to Vision Expo East this Spring and then again to attend Vision Expo West later this Summer and not pay duties or taxes!

Procedures must be followed with U.S. Customs to establish that the goods have left the country after the show. Remember, carnets can only be used for show items in the country temporarily.

The other way is by filing with U.S. Customs a temporary importation bond, or TIB. Unlike a carnet, a TIB requires the presentation of formal U.S. Customs documents, and you would need to purchase from a Customs broker a bond for twice the duties and taxes. Like the carnet, a TIB only covers your samples and exhibit set ups temporarily in the U.S., and you would need to “close out” the TIB within one year by proving that you exported or destroyed this merchandise. Failure to do so results in a breach of the TIB and you will end up paying twice the duties that would have been owed if you paid duties up front.

Q. Do I have to worry about registering with the U.S. Food and Drug Administration?

A. Most likely. Most ophthalmic products are regulated by the U.S. FDA, including therapeutic items such as eyeglasses, frames, sunglasses, reading glasses, optical lenses, and low vision devices. Optical diagnostic, prosthetic and surgical devices are regulated too. Even if you use an ATA Carnet or a TIB to make the Customs entry you need to determine if your samples are “FDA regulated” products before you ship them.

For those items that are considered “Class I” medical devices, which include eyeglasses, frames, sunglasses, reading glasses, optical lenses, and low vision devices, you will need to:

1. Register with the FDA. This is a two-step on-line process that involves paying the FDA an annual registration fee. For 2015 the fee is $3,646.00. You need to allow at least a week to complete the registration process.
2. List your medical devices with the FDA as part of the registration process.
3. Designate a U.S. agent for FDA purpose. This is a person in the U.S. who agrees to be a contact point for the FDA in case the agency has questions for you.

If your samples are Class II or Class III medical devices, then additional information will be required. This information might include a premarket notification number or a FDA 510K notification number. You need to confirm this before you ship. This link provides more information about importing FDA-regulated products into the
U.S.:

http://www.fda.gov/MedicalDevices/DeviceRegulationandGuidance/ImportingandExportingDevices/ucm050126.htm

Q. Will I need Impact Resistance Certificates for sunglass and reading glass samples?

A. If you are bringing sunglass, reading glasses, finished eyeglasses or finished optical lenses to the exhibit then you will need impact resistance certificates for the lenses in those items. And if your frames have “demo” lenses in them, then you need to damage those lenses so that they can’t be reused, such as by scratching a line across them or drilling a hole in them.

Q. Do I really have to pay that FDA registration fee before I can exhibit in the U.S.?

A. The FDA has some discretion to release goods that are not in conformity with its laws. We suggest that you contact the relevant FDA district director beforehand and see if your samples could be brought into the U.S without FDA registration. If allowed, then the FDA will require that you post signage at the exhibit informing the public that
your samples are not in compliance with the FDA laws. Also, you will have to arrange to have the FDA supervise the exportation of your samples. Otherwise, you will need to register with the FDA and pay the fee.

Q. The FDA says I need a U.S. Agent. What does that mean?

A. The FDA requires that foreign medical device manufacturers or exporters designate a U.S. Agent. It can be a person or a business, based in the U.S. The FDA may seek information about foreign origin medical devices through the U.S. agent, who in turn can request that information from the foreign manufacturer or exporter. The Vision Council oversees a fee-based U.S. agent program with expertise in ophthalmic optics — fda@thevisioncouncil.org

Q. Do my samples need to be marked with country-of-origin?

A. Yes, your samples should be visibly and physically marked, in English, with the country in which they originate. The U.S. country-of-origin laws are complicated, but as a rule of thumb manufactured goods originate in the last country where those goods underwent substantial change or processing.

Q. My samples are subject to someone else’s trademark. Is this a problem?

A. To avoid problems with U.S. Customs bringing those samples into the U.S for the trade show you will need to get proof of authorization from the trademark, trade name or copyright holder allowing you to use that trademark on your sample. The authorization must be on the trademark holder’s letterhead, and a copy of this letter should accompany the shipment of samples.

Q. Do I need a visa to get into the U.S.?

A. If you are a nonresident from a country other than Canada or Bermuda, then yes you will. As long as you are not receiving any salary or income from a U.S. based company and you are coming to attend or participate at the trade shows, you should qualify for a B-1 temporary business visa. You will need to pay a visa fee, complete a form (DS-160 Form), provide a photograph, and present your passport showing that it is valid for at least 6 months beyond your period of stay in the U.S. – this last requirement will be waived for citizens of certain countries, so check the list at this link —

http://www.state.gov/documents/organization/104770.pdf.

 

Be mindful of how long the visa issuance process may take. You apply for it at the U.S. Embassy or Consulate in the country where you live, where you will need to schedule an appointment with them. Waiting times for appointments vary by city – for example, currently there is a 16 day waiting period in Beijing; a 7 day waiting period in Hong Kong; a 1 day waiting period in Taipei; and, a 9 day waiting period in Milan.
Typically the U.S. Embassy or Consulate will process the visas within 24 to 48 hours of your appointment, but this could also take several days if the Consulate or Embassy is backlogged with other applications.

Q. What is the Visa Waiver Program?

A. The Visa Waiver Program allows citizens of certain participating countries to travel to the U.S. without a visa for stays of 90 days or less, as long as you have registered on the U.S. Department of Homeland Security’s Electronic System for Travel Authorization system and will be traveling on an approved airline with a round trip ticket. This link identifies those countries participating in the Visa Waiver Program:

 

http://travel.state.gov/content/visas/english/visit/visa-waiver-program.html

TWI has been assigned as the preferred international customs broker to coordinate customs clearance and delivery of its shipment to FEDOPTO / CIO2018. The SHIPPING INSTRUCTIONS contain information to help ensure the arrival, dispatch and timely delivery of your shipment.

TWI CONTACTS IMPERATION SERVICES:

Elli McKinnon: emckinnon@twigroup.com

Laura Kao: lkao@twigroup.com

Kerrie Dimangano: kdimangano@twigroup.com

TWI Import Services

4480 South Pecos Road

Las Vegas, NV 89121

Tel: +1 (702) 691-9000

Links of interest about the temporary importation process to the US

FLOOR PLAN – EXHIBITION AREA

  • More than 1,115 m2 of commercial espace
  • Commercial houses from over 15 from North, Central and South America
  • Up to 31 Exhibition booths
  • Hundreds of business opportunities